EDITORIAL MODE

Editing without files passed around by email.

The editor writes in their own copy of the book, and every change they make becomes a correction. The author goes through them one by one and accepts or rejects each. The main text changes only after the author’s decision, and each time a new version is kept.

Rembrandt, The Syndics of the Drapers' Guild, 1662
HOW IT WORKS

From the first round to a new version of the text.

  1. Main text and versions

    The book has one authoritative text. Every time corrections go in, a new version is created, and you can compare any two versions paragraph by paragraph or restore an older one.

  2. A round for the editor and the proofreader

    A round is a copy of the whole book for one stage of work. The editor writes in it normally, without track changes, and Vellam works out what changed against the main text.

  3. Handover and correction sets

    The editor hands the round over for approval and can then send further correction sets. The author always reads the latest set sent, never work in progress.

  4. Author review

    Each correction has a gold mark in the margin and a preview of the whole paragraph before and after. Accept, reject, reply in a thread. The A, R, J and K keys speed up a review of hundreds of changes.

  5. Comments and change requests

    The editor selects a passage and comments on it or asks the author to rewrite it. The discussion stays with the chapter after the round ends.

  6. Two rounds at once

    The author revises in their own round while the editor works in theirs. Changes in different places merge on their own, and a paragraph changed on both sides waits for a decision.

  7. Word both ways

    Export a round to a .docx file with tracked changes and comments, and import a file corrected in Word back into the round. Pages files via export to Word.

  8. Team and roles

    Editor in chief, editor, proofreader, author and observer. Email invitations, notifications about handovers, new corrections and new versions of the text.

  9. Editing statistics

    Corrections per 40,000 characters, acceptance rate by category and person, round duration and working hours. Numbers only, without reading the content.

Vittore Carpaccio, The Vision of Saint Augustine, 1502
Author review Editing · correction set 2
Chapter 4

The pier was empty. The wind was blowing very hard and itThe wind tugged at the boats’ ropes, and she stood there still for a long time, lookingstaring at the place where the ferry had vanished.

  • Style The wind was blowing very hard and it → The wind
  • Style looking → staring
  • Punctuation comma added before “and”
  1. Version 1
  2. Editing
  3. Proofreading
  4. Version 2
CHOOSING THE TOOL

The same workflow as Word, without guessing which file is the latest.

Comparison of editing in Vellam, a Word file sent by email and a shared online document
Criterion Vellam Word and email Shared online document
Which version is current Always one main text and numbered versions Files with a suffix in the name One document, history without stages
Approving changes The author accepts or rejects every correction, nothing goes in without a decision Track changes in the file Suggestions anyone can accept
Working in parallel Separate rounds merged paragraph by paragraph Merging files by hand Everyone in one text at once
Data on the editing process Corrections per 40,000 characters, acceptance rate, round duration None None
COMMON QUESTIONS

Plain answers without promises beyond the manuscript.

001 Does the editor have to change how they work?

No. They can write in Vellam like in any editor or keep working in Word: export the round to .docx, correct with track changes and upload the file back. Corrections from Word go into the same author review.

002 Can the author revise during editing?

Yes, in their own "Author’s revisions" round. While editorial mode is on, the main text is read-only, and the author’s and editor’s changes are merged when they go into the main text.

003 What happens when two people change the same paragraph?

Vellam merges the changes on its own when they touch different words. When they overlap, the paragraph goes to a list of differences where you choose the main text, the round version or combine them by hand.

004 Who can invite an editor?

The owner of the book: the author who created it or the publisher’s editor in chief. Only an account with the invited email address can accept the invitation.

005 Does Vellam edit the book for the editor?

Vellam does not edit the book for the editor. It gives the editor, the proofreader and the author one shared place to work, where no change reaches the text without the author’s decision.

KEEP READING
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